Free email signature generator

1. Click Copy signature above.
2. In Gmail, open Settings (the gear icon) and choose See all settings.
3. Under the General tab, scroll to Signature and click Create new. Give it a name.
4. Click inside the editor box and paste (Ctrl+V or Cmd+V). The design appears as rich text.
5. Set Signature defaults for new emails and replies, then click Save Changes at the bottom.

Outlook on the web and new Outlook: open Settings, go to Accounts, then Signatures. Click New signature, paste into the editor, name it and save. Choose it as the default for new messages and replies.

Classic Outlook for Windows: File, Options, Mail, Signatures. Click New, paste into the editing box and click OK. Uploaded photos are embedded and show correctly here.

1. Open Mail, then Mail menu, Settings (or Preferences), and the Signatures tab.
2. Select the account on the left and click the plus button to create a signature.
3. Untick "Always match my default message font" so the design keeps its styling.
4. Paste into the signature box on the right. Close the window; Mail saves automatically.
5. On iPhone, Settings, Mail, Signature accepts a paste too, though images are dropped.

Four lines are enough: name, role and company, one phone number, and one link. A small photo helps people recognise you in a thread. Skip inspirational quotes and large banners; they get clipped on phones and flagged by spam filters. If you want people to save your details in one tap, add a link to a digital business card or drop a QR code business card at the end. A matching vCard file makes a good email attachment for first contact.